Opportunities

We recognize the value of diversity in our workforce and are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law.

Office Coordinator

Studio Gang is seeking a proactive Office Coordinator to manage the day-to-day operations of its New York office and provide support to the Design Partner and the Marketing Principal. The ideal candidate will possess a keen attention to detail and excellent organizational skills. The role requires strong prioritization skills, a desire to take ownership over tasks with high level of initiative and follow-through. Candidates with a background or demonstrated interest in architecture, design, or visual arts are encouraged to apply.

Key responsibilities

- Office management: booking travel for staff; managing front desk activities such as answering phones, greeting guests, and handling deliveries
- Facilities administration: facilitating office meetings including conference room maintenance, equipment setup, and catering; coordinating and liaising with building management; ordering and restocking office supplies
- Leadership assistance: overseeing the two Principals’ calendar, travel and assisting with other administrative needs; managing expense reports, timekeeping, and correspondence
- Operational support and interoffice liaison: serve as a link between the New York and other Studio Gang offices; assisting with new hire orientation; assisting the IT Manager with employee hardware and software setup as needed; coordinating between HR team in Chicago and New York staff; and performing other administrative duties as assigned

Requirements

- Bachelor’s degree
- Previous experience in an administrative support role or as an executive assistant preferred
- Proficiency in Microsoft Office; experience managing multiple calendars in Outlook
- Experience booking travel
- Ability to work in a fast-paced environment
- Ability to deliver a consistently high level of service with professionalism, accuracy, and confidentiality
- Ability to communicate professionally with all levels of the firm, clients, and subcontractors

To apply, please submit a cover letter and resume to resumesny@studiogang.com using the subject line “Office Coordinator”. Please limit submissions to 5 MB.